Installing the HP LaserJet Pro 400 Color MFP M475dn
The printer

The HP LaserJet Pro 400 Color MFP M475dn is a laser printer with all the bells and whistles: it scans, faxes and duplexes. Instead of a tiny LCD that says PC LOAD LETTER, it has an easy-to-use touch screen.
(Be sure to update the firmware. Ours came with older firmware that didn’t support the scan-to-email1 and scan-to-network features.)
Hardware-wise, it’s a really great all-in-one device. One of the best I’ve seen in years. The Windows driver software, on the other hand, maintains HP’s (ahem) well-established reputation.
After plugging it in to the network, here’s how to install it.
On a Mac
- Open System Preferences.
- Click Print & Scan.
- Click the “+” button to add a printer.
- Select the printer from the list and click “Add”.
- Click the “+” button again.
- Select the printer’s fax profile from the list and click “Add”.
Result: You can now print, scan from your Mac, and send faxes with an optional cover page from any app.
On Windows
- Open the printer’s web page (you will need to know its name or IP address).
- Go to the HP Smart Install tab.
- Download and run the 72 MB installer.
- Sit in front of the PC for 5 or 10 minutes, answering the prompts that come up at random times.
- Be sure to un-check the browser toolbar and other unwanted software it offers.
- Like the thing that pops up every time you print asking you to “authenticate” the toner cartridges. (It continues to pop up even after you “authenticate”. At least it did for me.) I’m guessing this was the item called “HP Printer Status and Alerts”, but it could also be “Device Experience Support”. Just uncheck everything you don’t need.
- For this reason, you may want to avoid installing “HP Update”. Who knows what shovelware it will try to foist on your users in the future.
- On several of our PCs the installer crashed at the end of the process. This doesn’t seem to matter.
- Be sure to un-check the browser toolbar and other unwanted software it offers.
- You can now print and fax, but you won’t know which you are doing, because:
- The printer name is very long, for example: “HP LJ300-400 color MFP M375-M475 PCL 6”
- And the fax name is very long, for example: “HP LJ300-400 color MFP M375-M475 Series Fax”
- And when you print, the Windows print dialog only shows the first part of the printer or fax name, so it’s hard to tell the two apart.
- Try to solve the above problem by renaming the printer to something like “Copier”.
Result: You cannot fax. Once you’ve renamed the printer driver, faxing no longer works.
- Rename the printer back to its original name.
- This time, rename the fax driver, not the printer driver.
Result: You can now print, scan, and send faxes, but cover pages do not appear to be supported at this time.
It turns out you can rename the printer, as long as the new name contains the complete phrase “HP LJ300-400 color MFP M375-M475 PCL 6”. For example, you could call it “Copier - HP LJ300-400 color MFP M375-M475 PCL 6” and faxing will still work.
Although it’s a network printer, you can’t share the fax portion of it from your Windows Server (which would enable automatic installation at the client). You can only share the printer portion from your server.
In order to get fax support, you must install the 72 MB package, including printer driver, at each client. You can’t install just the fax driver. Thus, it’s pointless to use this as a Windows shared printer unless you don’t need network faxing support. Hope you didn’t plan to manage it via Active Directory.
